The Office of the University Registrar (UREG) will release information from the student’s academic record to college personnel who have demonstrated legitimate educational interest in the materials. A legitimate educational interest exists if the information requested has an educationally related purpose and is necessary for the college official to perform appropriate tasks or make a judgment within the scope of her/his assigned responsibilities or is related to a matter of safety and security of a student or the campus community. The UREG complies with the provisions of the Family Educational Rights and Privacy Act of 1974, and retains and disposes of records according to the guidelines in this policy.
Policy Statement:
The Office of the University Registrar (UREG) of Rocky Vista University is the final steward and authority of student records, the provision of and the safe-keeping therein. Other offices may have access to the records as authorized by the UREG, but the source and verification of such remains with the UREG.
In the event of a governmental audit, investigation or pending litigation, record disposal will be suspended at the direction of the UREG and/or University Legal Counsel. In addition, the UREG should be informed of any records related situation that might give rise to legal action as soon as the situation becomes apparent.